Document Management System
for Accounting Firm

ZoneDM Document Management System provides a powerful electronic document management solution for freight companies putting all documentation for consignments in order..

Rail, sea and air freight handlers can manage many documents for each consignment they handle, ranging from shipping notes, to dangerous goods notes, waybills and bills of lading.

It’s important that every piece of documentation is available when it is required by receipting agents, customs or other parties. Having correct documentation on hand allows efficient loading, unloading, clearance through customs, shipping and tracking – minimizing delays, storage charges, fines and lost shipments.

Many shipping containers are comprised of multiple consignments which must be handled and documented separately. The cost and time handling of inbound freight, especially within a cross-dock operation, can rise significantly if the accompanying paperwork is not in order.

ZoneDM Document Management System for freight documentation is a software solution that enables all shipping and delivery documentation to be captured as it is created and to be made instantly available when required facilitating problem free transit.

PUTTING DOCUMENTS INTO THE RIGHT HANDS FASTER

ZoneDM Document Management System provides a powerful, digital document management solution for freight companies putting all documentation for consignments in order and at the finger tips of those needing to work with the consignment – to ensure smooth, efficient transit.

ZoneDM Document Management System for logistic captures consignment related documentation and associates it with the container number. Documentation can be viewed over the internet by customers, forwarding agents and customs, using the optional web based document management module.

ZoneDM Document Management System provids forwarding agents with advanced access to consignment documentation enable more effective planning for goods requiring clearance, or new forwarding documentation.

ZoneDM Document Management System with its workflow software module also accelerates the invoicing process by enabling earlier confirmation of goods received and faster resolution of disputes over shipment details.
The system also makes it very easy for shipping agents to provide compliance documentation when required – to evidence that all documentation is correct and all procedures are being followed.

Capture, classify and route documents automatically

Electronically process and file documents as soon as you get them. With ZoneDM you can move documents through your workflow automatically and gain full visibility to all the information driving your logistics operations.

Streamline how you process BOLs:

With ZoneDM plus our capturing product, perform template-free classification & extraction of line-item data on BOLs, validate that information against your systems of record and export the data into the systems that need the information

Features and Benefit

  • Onsite or enterprise document management of all documentation.
  • Central or local capture of all shipment documentation.
  • OCR technologies for rapid document indexing and profiling.
  • User / document definable indexing to ensure rapid retrieval.
  • Elimination of hard copies through electronic document storage management, reducing storage and cost.
  • Document retrieval via the web for internal and external users.
  • Workflow tools for managing document approvals processes.
  • Faster customs clearance through improved document visibility.
  • Improved documentation compliance with governing authorities.
  • Improved management of finance / HR documents.

Experts in Freight Document Management System

ZoneDM Document Management System helps some of the world’s largest freight companies to improve the capture, storage and access to their freight documentation as a process essential to their operations.
Contact our sales team today to see how ZoneDM Document Management System can make your freight document management more effective

 

Bill of Lading

A bill of lading (BOL) is one of the most important documents in the transportation industry. It serves three primary purposes: acts as a receipt for shipment, evidences the contract of carriage and serves as a document of title. A BOL contains all the details needed to process the movement of goods and invoice those goods correctly. With Perceptive Intelligent Capture for Bills of Lading from ZoneDM, processing BOLs has never been easier—or more accurate. Our solution eliminates manual data entry by automatically extracting, classifying and validating BOL data against your core systems.

  • Process more BOLs with fewer errors and at a lower cost.
  • Generate invoices faster and shorten the time to revenue collection, Improve on-time shipments with higher throughput and fewer mistakes
  • Engage your employees in more valueadd tasks beyond manual data entry

ZoneDM recognizes and extracts line-item data from bills of lading, verifies the accuracy of that information against your core systems and then exports that information to your core systems—all of which happens automatically without manual effort. Integrated exception handling, as well as storage and retrieval of electronic information, enables your team to practically eliminate re-keying data and the errors that manual processes introduce.

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